Privacy Statement
At Wawex, we are committed to protecting the privacy and security of our customers' and partners' personal information. This Privacy Policy outlines the types of information we collect, how we use that information, and the choices you have regarding your personal data. By using our website, you consent to the collection and use of your data as described in this policy.
General Information
We provide you with this privacy policy to inform you about how we handle your personal data collected during your visit to this website. Personal data refers to information about the personal or factual circumstances of a specific or identifiable natural person. This includes information such as your name, address, telephone number, and date of birth, as well as data about your specific career path etc. which can be attributed to a specific person with reasonable effort. Information that cannot be directly or indirectly associated with your real identity is not considered personal data.
Controller
The controller within the meaning of data protection law is:
Tradevest Technologies Warsaw SP. Z O.O., ATLAS Tower, Aleje Jerozolimskie 123a, 02-017 Warszawa, Poland
KRS Number: 0001092163
Email: info@wawex.ai
Legal Bases for Data Processing
If your data is necessary for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) of the General Data Protection Regulation (GDPR). Furthermore, we process your data if it is necessary to fulfill a legal obligation based on Art. 6(1)(c) GDPR. The data processing may also be based on our legitimate interests pursuant to Art. 6(1)(f) GDPR. The applicable legal bases in each individual case are provided in the following paragraphs of this privacy policy.
If you have given your consent to the processing of data, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR if special categories of data pursuant to Art. 9(1) GDPR are processed. In the event of explicit consent to the transfer of personal data to third countries, data processing is also based on Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or access to information on your device (e.g., via device fingerprinting), data processing is additionally based on § 25(1) German Telemedia Act (TMG). The consent can be revoked at any time.
You have the right in accordance with applicable law to obtain free information about your stored personal data, its origin and recipients, and the purpose of data processing, as well as the right to correct or delete this data. For this purpose and for any further questions regarding personal data, you can contact us at any time.
Right to Information (Art. 15 GDPR): You have the right to obtain confirmation as to whether or not personal data concerning you is being processed, and, where that is the case, access to the personal data and information.
Right to Rectification (Art. 16 GDPR): You have the right to obtain the rectification of inaccurate personal data concerning you.
Right to Erasure (Art. 17 GDPR): You have the right to obtain the erasure of personal data concerning you without undue delay.
Right to Restriction of Processing (Art. 18 GDPR): You have the right to request the restriction of processing your personal data.
Right to Data Portability (Art. 20 GDPR): You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format.
Right to Object (Art. 21 GDPR): You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you.
Right to Lodge a Complaint: In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work, or the place of the alleged infringement. This right exists without prejudice to other administrative or judicial remedies.
Data Transfers
Your personal data may be transferred to third countries outside the European Economic Area (EEA). We ensure that appropriate safeguards are in place, such as standard contractual clauses or binding corporate rules, to protect your data.
Data Security
We implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk of processing your personal data.
Cookies and Tracking
We use technically necessary cookies on our website. Cookies are small text files stored on your end device. The cookies we use are technically necessary because certain website functions would not work without them. The cookies are either stored temporarily for the duration of a session (session cookies) or permanently (persistent cookies) on your end device. Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your end device until you delete them yourself or automatic deletion occurs through your web browser. In some cases, cookies from third-party companies may also be stored on your end device when you enter our site (third-party cookies). These enable us or you to use certain services of the third-party company (e.g., cookies for processing payment services). Cookies serve various purposes. Other cookies are used to analyze user behavior or display advertisements.
Cookies that are necessary for the electronic communication process, for the provision of certain functions you desire, or for the optimization of the website (necessary cookies) are stored based on Art. 6(1)(f) GDPR unless another legal basis is specified. As website operators, we have a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of our services. If consent to the storage of cookies and similar identification technologies has been requested, the processing is based exclusively on this consent (Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG); the consent can be revoked at any time. You can configure your browser to notify you when cookies are set, to allow cookies on a case-by-case basis, to reject the acceptance of cookies for specific cases or in general, and to enable the automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website. If cookies are used by third-party companies or for analysis purposes, we will inform you separately within the scope of this privacy policy and, if necessary, request your consent.
Personal data in the context of the application process:
If you apply to us electronically, i.e., by email or through our web form, we collect and process your personal data for the purpose of handling the application process and carrying out pre-contractual measures. By submitting an application on our recruiting site, you express your interest in being employed by us. In this context, you provide us with personal data that we use and store exclusively for the purpose of your application. In particular, the following data is collected:
Name (first and last name)
Email address
Phone number
Channel through which you became aware of us
Furthermore, you have the option to upload meaningful documents such as a cover letter, resume, and certificates. These may contain additional personal data such as date of birth, address, etc. Only authorized personnel from the HR department or employees involved in the application process have access to your data.
Unless a storage period has been specified in this privacy policy, your personal data will be stored by us until the purpose of data processing ceases. If you make a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial retention periods); in the latter case, deletion will occur after the expiration of these reasons.
The storage of personal data for application purposes generally takes place exclusively for the purpose of filling the vacant position for which you have applied. Your data will be stored for a period of 30 days beyond the completion of the application process. This is usually done to fulfill legal obligations or to defend against any claims under legal regulations. Afterwards, we are obliged to delete or anonymize your data. In this case, the data is only available to us as so-called metadata without direct personal reference for statistical evaluations (e.g., proportion of female or male applicants, number of applications per period, etc.). If you receive an offer of employment from us as part of the application process and accept it, we will store the personal data collected during the application process for at least the duration of the employment relationship.
If you decide to apply for one of the advertised job vacancies, the data transmitted as part of your application will be encrypted via TLS and stored in a database. This database is operated by Personio GmbH & Co. KG, Rundfunkplatz 4, 80335 Munich, which offers personnel administration and applicant management software (https://www.personio.de/impressum/)..) Personio is our data processor in this context according to Art. 28 GDPR. The legal basis for processing is a contract for data processing between us as the responsible party and Personio.
Final provisions:
We reserve the right to adapt this privacy policy at any time to ensure that it always complies with the current legal requirements or to reflect changes in the application process or similar. For any subsequent visits to this recruiting site or new applications, the new privacy policy will apply.
For any further questions regarding personal data, you can contact us at any time at info@wawex.ai.